Conference Management
Mongoose C&D is a full service PCO – we have the knowledge and skills to organise every aspects of your conference from beginning to end. Our project team brings innovation, experience and a wealth of knowledge to your conference.
We’ve got it covered:
Planning
- Bid Assistance
- Venue sourcing
- Budget preparation
- Feasibility study
- Budget updates
- Credit control
- Project management
- Insurance
Venue Liaison
- Optimal venue use
- Exhibition set-up
- Venue set-up
- Audio visual set-up
- Branding
- Social events
Delegate Liaison
- Electronic registration
- Invoice creation
- Online payment
- On-site registration
- Accommodation
- Visas & Transfers
- Pre & Post Tours
- Social events
Web-based Conference Management
- Delegate registrations
- Invoice creation
- Payment
- Abstract submissions
- Review process
- Book of abstracts
- Program & agenda management
- Proceedings
PR & Marketing
- Conference brand development
- Media liaison plan
- Develop marketing material
- Print and social media
- Web development
- Venue and goods branding
- Conference Gifts and
- Design and print
Sponsorship & exhibitions
- Sponsorship prospectus
- Exhibition prospectus
Reporting
- Close-out report
- Budget reconciliation
- Surveys
Bid Management
Preparing and submitting a bid for a conference is time consuming and can seem a daunting prospect. Mongoose C&D will work closely with you to ensure the bid meets all the necessary criteria, your presentation looks professional and your arguments to host the conference are persuasive.
Let’s put it together:
- Site inspection
- Financial feasibility
- Review of data on past congresses
- Analysis of the bid criteria and tender document
- Destination feasibility study
- Venue feasibility study
- Creation of the conference bid brand
- Communication strategy
- Design of creative bid document
- Congress budget
- On site presence
- Development of material to promote the bid destination
- Creative document and presentation development
Association Management
Associations offer their members important benefits for which they annually renew their membership. The associations provide their members the benefit of association with other members, professionals and leaders in their industry together with supporting information and services. Effectively running an association to the benefit of its members entails a fair amount of administration.
We provide a professional association management service including, financial management, event planning, member relations, marketing and communications, program management, information technology services and general administration to associations.
Instead of hiring staff, buying or renting an office and purchasing equipment Mongoose C&D can fulfill these administrative tasks on your behalf.
We’ve got it sorted:
- Member relations
- Marketing and communications
- General administration and secretarial services
- Annual membership renewal management
- Accounting services
- Conference and meeting coordination
- Website management
Public Relations
We specialise in event management, developing and implementing marketing communications strategies which includes a variety of creative solutions to achieve your business’ goals. Our clients are varied, from large public service departments and private enterprises to small independent retailers and service providers. We take pleasure and pride in what we do best – marketing communication, event management and design!
We specialise in:
Strategic communication planning
- Editorial services
- Media liaison
- Event management
- AV Production
- Corporate Gifts
Conference and Event Management
- Concept development
- Secretariat
- Financial Management
- Marketing Plan
- Conference Website
- Sponsorship and Exhibition
- Venue & Supplier Management
- Tours & Social Events
Creative Graphic Design Services
- Corporate Identity, Annual Reports and other publications
- Web design, electronic newsletters and Flash presentations
Advertising
- Media advertising campaigns
- Direct marketing
- Online media campaigns
Exhibition Management
Exhibitions can be of great financial benefit as well as bringing a greater dynamic to your conference. A well organised exhibition can educate and entertain your delegates, while also providing an ideal forum for the technical and service companies which support your organisation. Mongoose C&D will manage all aspects of the exhibition on your behalf.
This includes:
- Identify appropriate exhibition site
- Feasibility study
- Rental fees
- Develop exhibition prospectus
- Prepare exhibitors manual
- Develop site plan
- Invoicing and registration
- Exhibitor liaison
- Contract and manage construction